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  See our Registration webpage for 2018-2019 registration details.

 

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Class Facilitator Responsibilities
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Attend the Facilitator Meeting

  • Read and bring (printed or electronic) these pages.
  • Read and bring (printed or electronic) the Copy/Supply Fee Payment Receipt Chart.

Contact the Teacher and Introduce Yourself

  • The following are some of the questions to ask the teacher:
    1. Would you like parents to be given your contact information if they ask, or would you prefer I handle all communication between you and the families?
    2. Would you prefer to give approval of a student before he or she enrolls in your class?  (It is the teacher’s prerogative to accept or deny any student.)
    3. If you are charging a per semester copy/supply fee, do you wish to prorate for a student adding in the middle of a semester?  (Yearly copy/supply fees are not prorated.)
    4. Is there a date after which you no longer wish to add new students without being asked first?

Registration is closed from July 1 through August 14

Starting July 1

  • The on-line registration website closes on July 1 through the remainder of the school year.
  • You will receive an email from the Database Manager instructing you to print the class list with wait list from the on-line registration website for your records.  Please do this immediately, as access to the registration website will be unavailable after the end date listed in the email.
  • It would be a good idea to set up an email group to more easily communicate with the class throughout the year.

Registration Overview - August 15 to February 28

  • Registration reopens and permission to enroll is granted through the facilitator only.
  • Your contact information will be available on our website so that families wanting to add or drop can contact you.
  • Teachers cannot enroll students into their classes.  They may not change their maximum class size without the approval of the Connections Board.
  • Verify the student meets the class age and prerequisite requirements.  Appropriate age is determined by their age as of September 1.  Students outside the age range (even by one day), must be granted an age exception by the teacher.  Age exceptions over one year above or below the listed age range require Board approval.  Note:  Any student added to the waitlist before July 1 has already received the required age exception.

Class Waitlists

If you have a waitlist for the class:

  1. Contact families in the same order as they are on the waitlist to let them know when a spot becomes available.
  2. Two students from the same family can swap spots if one is on the waitlist and the other is not, assuming they are both the correct age and meet prerequisites.

Enrolling Students

Between August 15 and the September 9:

  • If the family is new to Connections, they must promptly fill out and mail to the Connections P.O. Box: 1) a Registration Contract (found on the Registration Contract link on-line); 2) a check for tuition due and applicable registration fees, payable to Homeschool Connections; 3) the copy/supply fee check, payable to the teacher (unless there are no copy/supply fees).  The Database Manager will distribute the copy/supply fees on the first day of class so you can record them and distribute them to the teacher.
  • If an already registered family is adding an additional class to their schedule, the family must promptly fill out and mail to the Connections P.O. Box: 1) a Class Add Form with Tuition Calculator (found on the Add/Drop link on-line); 2) a check for tuition due and applicable registration fees, payable to Homeschool Connections; 3) the copy/supply fee check, payable to the teacher (unless there are no copy/supply fees).  The Database Manager will distribute the copy/supply fees on the first day of class so you can record them and distribute them to the teacher.
  • The Database Manager will send you an updated roster.  A new student may not begin class if you do not receive this roster.  If you have questions, please contact the Database Manager.

On or after September 10 (the first day of classes):

  • If the family is new to Connections, they must fill out a Registration Contract (found on the Registration Contract link on-line) and submit with a check for the appropriate registration fee, payable to Homeschool Connections, via the PO Box or the Connections lock box.
  • If the family is adding an additional class to their schedule, the family must promptly fill out an Add/Drop Form (found on the Add/Drop link on-line), obtain your signature, and drop it in the Connections lock box.  If the family is adding a second day, remind them that the additional registration fee, payable to Homeschool Connections, must be included with the Add/Drop Form.
  • The family must secure their spot by also submitting to you the copy/supply fee, with cash or check, payable to the teacher, before attending class.  Give this payment directly to the teacher.
  • The Database Manager will process the form and send you an updated roster.  A new student may not begin class if you do not receive this roster.  If you have questions, please contact the Database Manager.

March 1 through the end of the school year:

  • Current families may add students to classes after March 1, using the same procedure as above.
  • Families new to Connections may not join on or after March 1.

Student Drops

Between July 1 and September 9

  1. The family must fill out a Drop Form (found on the Add/Drop link on-line) and mail it to the PO Box, along with a drop fee (unless tuition for the year is paid in full), payable to Homeschool Connections, for each student dropping the class.
  2. Email the Database Manager so that she knows to expect the form and check.
  3. The Database Manager will process the form and send you a new class roster as confirmation.
  4. If there is a waitlist for the class and the teacher is still accepting students, contact the next family on the list.  You may also post available class slots on the information board or the Homeschool Connections Google group.

On or after September 10

  1. The family must fill out an Add/Drop Form (found on the Add/Drop link on-line), sign it, and bring/mail it to you, along with a drop fee (unless tuition for the year is paid in full), payable to Homeschool Connections, for each student dropping the class.  Only after receiving the drop fee, sign the form and put it and the drop fee in the lockbox at Connections.  A family will not be considered dropped until you have the form and money in your possession.
  2. The Database Manager will process the form and send you a new class roster as confirmation.
  3. If there is a waitlist for the class and the teacher is still accepting students, contact the next family on the list.  You may also post available class slots on the information board or the Homeschool Connections Google group.

A Week Before Classes Begin

  • The Database Manager will email you a new class list and attendance chart.  After you have reconciled these with your records, reply with any conflicts.
  • Email the class list to the teacher.  Some teachers will want the attendance chart.  Please do not give out names or contact information from the class or waiting list to anyone else without obtaining parental permission first.
  • Check your room assignment as it may change.  Notify the families of any changes.
  • Read the Emergency Procedures on the website.  Emergency cards will be in your mailbox folder.

In Class Responsibilities

  • Make sure the room is set up appropriately each week.  Your teacher may ask you to assist in reserving a TV/VCR/DVD unit.  Use will be on a first-come, first-served basis.  Contact the Monday or Wednesday Facility Coordinator for assistance.
  • Take attendance.  Any student not on the roster may not be in class.  Call or text a board member if you have any questions.
  • Keep the emergency cards and a printed copy of the Emergency Procedures with you.
  • Support your teacher!  Ask the teacher what he or she would like you to do during class, and be willing to help.  Forward information or emails from the teacher as requested.
  • If a student is absent, assist in getting the missed assignment to the student.
  • You are the liaison between families and the teacher of the class you facilitate.  Expect to answer questions regarding homework, schedule, etc.  It is your responsibility to uphold Homeschool Connections' policies on the teacher's behalf.  If you do not know the answer to a classroom or policy question, please ask the teacher or a Board member before responding.
  • If you notice discipline issues, please speak with the teacher first and support and respect his or her discipline policy.
  • If there is an in-class incident such as an injury, fill out an Incident Report (located in the administrative mailbox), and turn it in to a Board member.
  • If the class ends early for any reason, the students must stay in the classroom until the end of the period.  If the teacher must leave, find another adult to be in the classroom with you.
  • If class is canceled, notify parents as early as possible.  During the class hour, be present in the classroom (or find a substitute), and use it as a study hall for the students.  You will need to find another adult to be in the classroom with you.  If you are unable to do so, the students will need to go to Study Hall for the class hour.
  • Provide the teacher with the Copy/Supply Fee Payment Receipt Chart in early January, as well as at the end of the school year for their tax records.
  • Tidy up the room at the end of your class.

If You Are Absent

  • You must arrange for a substitute facilitator.  In September, select an alternate facilitator from the parents of students in your class.  Provide your alternate facilitator with a class phone list, emergency cards, and the teacher’s phone number.  Give the teacher the alternate facilitator’s name and contact information.
  • There must be two adults (the teacher is one) in class at all times.
  • Notify the teacher that you will be gone.

Enforcing the Rules

It is also your job as facilitator to enforce the following rules (all of these are also listed in the on-line Homeschool Connections Handbook):

  • Students with contagious illnesses are not allowed to attend class.
  • Siblings are not allowed in the classroom without prior permission from the teacher.
  • Students may only have water in classrooms. Drinks must be in a closed container. Please clean up spills and report them to the welcome table. There is no eating in class, unless for a scheduled class activity.
    • Foods allowed for in-class events and parties:  commercially prepared and packaged snacks, drinks, fruits and vegetables; non-packaged fruits such as bananas and oranges that are typically peeled just before eating.  All items requiring refrigeration must be kept at the proper temperature until serving.
    • Foods not allowed:  food prepared at home, items that have not been kept at the proper temperature until serving, or anything containing nuts.  Please provide hand sanitizer or require hand washing before serving food, use napkins or paper plates, and clean and vacuum the room before you leave.
  • Connections’ rules are made in an effort to keep things running smoothly, but sometimes there needs to be an exception to the rule.  If someone tells you they "have permission" for something, please feel free to check with a Board member, especially if you are uncomfortable with the situation.

Gifts

  • We ask that as a facilitator, you not organize a group gift for the teacher.  We would like to encourage gift giving to be an individual choice.

Field Trips

  • Our insurance policy does not cover any off-site events or transportation to/from events. Your teacher may ask you to assist in informing the class of our policy. The following statement can be used for this purpose:

Field trips are not endorsed, sponsored, or sanctioned by Homeschool Connections.  We do not carry liability insurance to cover activities outside of class nor transportation to or from any such activities.  Any event that takes place outside of Connections' time or off-site of Connections' facilities falls under your responsibility and liability.




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